The Official Website of the Town of Bainbridge

(607) 967-3781 |




15 North Main Street, Bainbridge, New York 13733

The Town of Bainbridge is seeking a part time Court Clerk. All candidates should possess excellent customer service skills, be able to maintain an organized work environment and always communicate professionally, whether in person, on the telephone or in writing. This is an opportunity for an individual who enjoys administrative support work. Training is provided online by the New York State Office of Justice Court Support and must be completed annually. Hours vary based on the Court’s calendar. This position reports to the Town Magistrates. Applicant must be able to pass a background check and be fingerprinted.


Part Time Court Clerk


Bainbridge Town Hall, 15 North Main Street, Bainbridge, New York 13733


Hours vary based on the Court’s calendar and workload. Some flexibility is allowed for the employee’s needs and required for the court’s needs.


Performs clerical and administrative support for the Town Justices including:

  • Filing, data entry, filling out forms, printing predefined reports and mailing form letters.
  • Answering the phone and interacting with people who come to the court window.
  • Sorting the mail.
  • Interacting with attorneys and agencies such as law enforcement and probation.
  • Accepting payments, receipting, recording and depositing.
  • Compose business correspondence for the court.


  • Filing of all court documents such as traffic tickets as well as civil and criminal matters.
  • Data Entry for appearance dates, pleas, fines, and final dispositions.
  • Mailing out notices.
  • Completes a variety of forms for the Justices signature and then forwards to recipient.
  • Printing canned reports like driving records, court financials and calendars.
  • Reporting and reconciliation of all financial transactions, just like a personal checking account.
  • Review cases to ensure that all forms and papers that are needed are in each case file.
  • Monitor cases to ensure paperwork has been received prior to court appearance.
  • Keep track of transports to make sure that defendants are coming from facilities.
  • Operate the Digital Recorder during court proceedings.
  • Coordinate the jury process for trials.
  • Develop proficiency in the following court programs: (Phone and online remote help is available)
  • CMS (Case Management System)
  • WebDVS (NYS registry for family offense Court Orders of Protection)
  • TSLED (Reporting System for Vehicle and Traffic cases to DMV)
  • eJusticeNY Integrated Justice Portal (registration and clearance is required for access)
  • Managing access to court records (FIOA, Sealing and Sealed Records, Public and Litigant Access.


  • Graduation from High School or GED
  • Ability to maintain confidentiality
  • Maintain effective working relationship with County and Local Officials and private attorneys.


  • Must be able to pass court employment background check.
  • Must complete 12 hours of initial online training. (Approximately 1 hour per class)
  • Must complete 6 hours of continuing education each year to stay current.
  • Must have considerable tact and diplomacy as contact with the public can be stressful.
  • Must have the ability to act discretely while processing sensitive and confidential information.


  • Physical effort required for stocking office supplies.
  • Lifting and carrying Court records to storage areas.
  • Arranging tables, chairs and office furniture.


Formal application, rating of education and experience, oral interview and reference check.

The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The Job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

A performance evaluation will be conducted for a 180-day probationary period for the determination of continuing employment.